Business settings

Your country, the words you use, your workers' app, clock-in rules and job titles. Everything except the country can be changed at any time.

Country

Sets the compliance documents, tax details and pay rules your agency works to. It can't be changed now that workers have been added.

United KingdomRight to work checks, DBS, National Insurance, the 12-week pay-parity rule and umbrella company records.United StatesComing laterForm I-9, E-Verify, FCRA background checks, W-4 and state rules. Coming in a later release.

Wording

What you call the people you place

Plural

Your workers' app

Workers sign in on their phone at http://localhost:3022/worker-login with their ID and a PIN they choose from the link you send them.

Let people register with you onlineA page anyone can use to sign up, get an ID and start onboarding. Share http://localhost:3022/register on your website, job adverts or social media.Show pay rates on offers and shiftsOff: workers see where, when and what the job is, but not the hourly rate. Their hours are still shown.

A few words at the top of the page (optional)

Link to your privacy notice (recommended)

Clocking in on site

Defaults for new client sites. Each site can have its own.

How close to the site (metres)

If they're further away

Earliest clock-in before a shift (minutes)

Shifts and pay

Used to warn you when booking, and to work out night and overtime pay in pay and bill.

Night hours start

Night hours end

Overtime after (hours a week)

Warn if less rest between shifts than (hours)

Clock-in location must be accurate to (metres)

In the UK, overtime is whatever your agreements say (there's no legal weekly threshold); leave it blank for none. 11 hours' rest between working days is the Working Time Regulations default.

Timesheets

How clock times become paid hours. Timesheets always keep the real clock times; these rules are applied to the hours paid, charged and shown to clients and workers. Pay runs and invoices already made don't change.

Round clock times

Which way

e.g. 08:07 to 15:52 is paid as 08:00 to 16:00.

Unpaid breaks

Overhours worked:minutes unpaid

The longest one a shift is over applies; shorter shifts have no unpaid break. The office can still change one timesheet's break. In the UK, anyone working more than 6 hours is entitled to a 20-minute break.

Late after (minutes past the start)

Clients approve by (days after the pay period)

Clients need a PIN to act in their portalApproving or querying timesheets, requesting shifts and signing terms need a 6-number PIN each contact chooses the first time; viewing works from the link alone. Each device is remembered for 30 days. So a forwarded link can't approve hours. You can reset a contact's PIN on the client's page.

Late clock-ins are marked on timesheets and counted on each worker's record, with anyone who didn't turn up. Clients see the deadline in their portal: 2 days after the pay period ends, at 12:00. After it, the office can approve what's left on their behalf.

Warn about expiring documents (days before)

Default time zone for new sites

Job titles

Call each level of access what your agency calls it, e.g. Recruitment consultant, Branch manager. What each level can do stays the same; only the name changes. Leave a box empty to keep the standard name.

Manager accessRuns the agency day to day: clients, workers, compliance, set-up

Consultant accessClients and their sites, workers, filling shifts

Compliance accessChecks workers' documents and clears them to work

Finance accessRates, timesheets, pay and bill, reports

Branding

Your name, logo and colour, in every Varisett platform your business uses.

Business name

Logo

No logo yet.Upload a logo

PNG, JPG or WebP, up to 2 MB. A wide logo on a transparent background looks best.

Colour

Panels, buttons and links. Varisett blue unless you choose another.

CustomDeep blue

Preview

How your panels will look

Every shade is worked out from your colour, so text stays easy to read.