Varisett Bookings · Rota

A rota that runs the diary

Shifts per person per site, leave that blocks bookings, clocking in on the phone, and rostered hours next to worked hours, all in the same system as your appointments.

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The problem

When the rota and the diary disagree, clients notice

A rota in a spreadsheet and a diary in a booking system will drift apart. Someone's on holiday but still bookable; a client arrives for someone who's not in.

In Varisett Bookings the rota decides who can be booked. Appointments are only offered when the person is on, at that site, with the right skill and not on leave.

Varisett Bookings

What the rota does

Shifts by site

Add shifts per person per site with breaks, repeat them, or copy last week. Week and month views show who's on, and where nobody is.

Bookings follow the rota

The diary only offers times when someone is rostered, isn't on leave and isn't already booked.

Leave, requested and approved

Staff ask for leave on their phone; a manager approves or declines. Approved leave shows on the rota and blocks bookings. Reception see that someone is off, not why.

Clock in on the phone

Staff sign in with a Staff ID and PIN and clock in and out at their site.

Attendance

Rostered hours next to clocked hours, per person per week.

Hours in the monthly report

Rostered, worked and booked hours for each person, and how busy they were, with a spreadsheet download.

How it works

Set up in an afternoon

  1. 1Add staffTheir sites, skills and a diary colour.
  2. 2Build the rotaA week of shifts, then repeat or copy it.
  3. 3BookReception only see times that work.
  4. 4Check the hoursAttendance and the monthly report.
Good to know

What it does, and what it doesn't

Questions

Frequently asked

Can people work at more than one site?

Yes. Each person has a home site and any others they work at, and the rota says where they are each day.

Do staff need an email address?

No. Give them a Staff ID and PIN and they sign in on their phone.

Can reception see who's off without seeing why?

Yes. Reception see that someone is off. The reason (holiday, sickness, training) is for managers.

Get started

Your own Varisett Bookings, live shortly after you order

Priced by team size, with every feature on every plan. Your own branded system on your own address.

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