Training & Compliance Software for Care Homes

Inspection week shouldn't mean a spreadsheet hunt

In most care homes, training records live in three places at once: paper files, a spreadsheet someone updates when they remember, and certificates from outside courses sitting in inboxes. With new starters, bank staff and people moving between shifts, keeping it all current is a job in itself.

Moving and handling, safeguarding, infection control, medication, first aid and fire safety all renew on different cycles. When an inspector asks who's up to date, the manager shouldn't lose a day pulling it together. Varisett LMS keeps every person's training and certificates in one live system.

Built around how a care home actually runs

Training by job role

Set what each role must complete: carer, senior carer, nurse, kitchen, domestic, or whatever roles you use. Everyone sees exactly what they need to do, from their first day.

Your own training content

Add your own modules, such as policies, procedures and induction, and choose which roles need them. Refresher training starts its next cycle automatically, with a fixed deadline.

Certificates with proof and expiry

Record each person's certificates, such as first aid, moving and handling or medication, with proof uploaded and the expiry date tracked. You decide which certificate types you need.

Amber, then red

Status turns amber as training or a certificate falls due, and red once it lapses, so gaps stand out before an inspection rather than during one.

A training matrix that's always current

People down the side, job roles across, and each role's required training complete or not. Reports add completion by team and a 12-month forecast of certificate expiries.

Managers see their own team

Unit and shift leads see their own people, not everyone else's, and get a weekly in-app summary of what's overdue and what's due soon.

From new starter to inspection-ready

ManagerSet up rolesChoose each role's required training and the certificate types you track.

StaffComplete trainingEach person sees what their role needs and completes it. Refreshers come round again on schedule.

RecordsKeep certificates currentUpload proof and expiry dates. Amber and red show what's due or lapsed.

InspectionShow who's trainedOpen the training matrix and reports: who's trained, who's due and what's coming up in the next 12 months.

What it does, and what it doesn't

There's no inspector-specific export yet. The training matrix and reports are on screen, ready to show.

Renewal reminders aren't emailed. Due and overdue items show amber and red, and managers get a weekly in-app summary.

There's no built-in course catalogue. You add your own content, and training done with an outside provider can be recorded as a certificate with proof.

Frequently asked

Can we record training staff did with an outside provider?

Yes. Set up the course as a certificate type with how long it's valid for. Staff or managers upload the certificate as proof, and the expiry date is tracked with amber and red status like everything else.

Can we see it before we buy?

Yes. There's a live, view-only demo on the Varisett LMS page. No login or sign-up is needed.

Is our staff data kept separate from other care homes?

Yes. Every business gets its own dedicated database on its own web address, never a shared table with other customers' records in it.

How quickly can we start?

Order online and your system is set up automatically on your own address, usually within minutes. You then add your roles, training and staff.

Training and compliance software for care homes